Letting the office environment and conditions go with the flow might not always be a good idea, since there are constantly little things that you, as a boss/manager, can do in order to enhance the performance of your workers and make the time they spend in the office much more enjoyable. This post has collected some of the general tips that are easy to apply, yet can have a great impact on the behavior and mood of everyone in the office. We strongly believe that the majority of these tips should be applied in every office since they cover a broad range of topics and can be tailored to fit just about any type of office environment.
Ensure Optimum Light and Temperature for Your Employees
Two of the most important properties of the office environment are the light and temperature. While dimmed lights might seem like a good idea, you should keep in mind that keeping them too dim will increase the strain on the employees’ eyes. In the meantime, make the lights too bright, and they will not only tire the eyes quicker, but they might also become a great distraction. It is recommended to invest in high-quality light sources, as well as to consult with your employees about any issues they might have noticed with the lighting.
The advice above fully applies to temperature levels. You must make sure that all sources of warmth/coolness are properly positioned so that they are able to even out the temperature in the entire office. For example, a two-room office with a hallway won’t have its temperature properly distributed if both sources of warmth/coolness are placed in the hallway – it would be much better to split the AC units (or other equipment) between the two rooms.
Another note to keep in mind is that men and women tend to have different preferences when it comes to what the ideal temperature of their environment is. In general female employees are prone to preferring warmer office environment, while male employees, when given the chance would usually turn down thermostat. You may want to keep this in mind in case you have a female-majority or male-majority employees.
Reduce Noise Sources and Make Sure to Have the Office Cleaned Regularly
Cleaning the office is not important just because of hygiene, but also because an unclean office environment could have a negative impact on the morale of employees, and it might even make them look for a job elsewhere if the conditions are too poor. Hiring a professional cleaner to regularly tidy up is a great idea, but you must also consider having the entire place deep cleaned at least once a month.
The second thing that you need to worry about is noise. Usually, the best way to deal with this issue is to have an office in a part of the city that is away from popular spots and busy roads. However, since this is not always possible, you should know that there are other methods to deal with this issue. The impact of outside noises can be greatly reduced by investing in good windows that also have sound insulation. Don’t forget that noise sources are also present inside the office – air conditioners, computers, refrigerators, coffee machines, water dispensers, and other equipment. You should make sure that all machines in the office are in a good condition and regularly maintained in order to keep them as quiet as possible.
Rearrange the Office and Bring In Some Plants
If you have no experience in home decoration, then you might have no clue how much impact a bunch of small changes can have on the way the office feels like. Rearranging the furniture and equipment in order to free up some space will make the office feel less crowded and much more welcoming, therefore boosting team morale. When it comes to furniture, you should also consider purchasing smaller pieces that fit multiple purposes, therefore allowing you to save tons of space.
Offices often tend to seem somewhat depressing because they don’t have any color or life in them. Thankfully, this is an issue that can be easily resolved by buying some plants – both big that sit in the corner of the room, and smaller ones that can be placed on the desks or windows.
Working with Employees towards A Better Office
Provide Them with Fresh Water Bottles, Coffee, Drinks, and Healthy Snacks
This is one of the smallest things that will be greatly appreciated by employees since it would save them money and will also make it less necessary to go outside of the office. By providing quality office water coolers, snacks, and coffee, and motivating them to spend more time indoors, they are likely to get more work done. Not only will this boost the morale of current employees, but a small change like this will certainly make your workspace more attractive for newcomers who will consider prioritizing job offers by your company.
Motivate Well-Performing Employees
Keep in mind that this tip must be carefully applied since offering the wrong bonuses could easily turn the office in a cutthroat environment where everyone wants to win at all costs. It is up to you to determine how you should approach the problem in order to provide the best performing workers with an incentive to continue to outdo themselves. Some of the ‘bonuses’ could include office perks, monetary prizes, etc.
Introduce A 10-15 Minute Break Policy
Sitting in front of a computer for hours at a time is bound to have a negative impact on one’s mood and performance. This is why good workspaces have mandatory breaks every 1-2 hours in order to ensure that their employees will be able to reset their mindset, take a well-deserved break and continue to perform at their best.
Sitting Down All Day is Not Recommended
Apart from the regular breaks, your employees might also want to spend some time standing up. This is why standing desks are one of the biggest things in the office industry right now – they allow employees to work equally well while standing up or sitting down. Keep in mind that there are also desk attachments that serve the same purpose, so you won’t need to fully renovate your office desks in order to add this perk. In addition to this, you might also want to organize quick team meetings where members will be standing up instead of sitting down – research has shown that people tend to be more focused and productive while standing up. Of course, you can’t make your workers stand up all day, so this is the next best alternative.
Encourage them to Go for Online Courses for Boosting Productivity Level Fast
Another proved technique to boost productivity these today is to suggest doing productivity courses online. Even you can build a list of best free and paid courses available online and set up proper session for online training of your employees in your office. You can find free productivity courses at Udemy and some highly productive training courses offered at drabdulsamad.com that can really make a huge difference in overall energy level, everyday performance and goal achievement in just 1 session. Thousands are being benefited from these online sources so you must give them a try and feel the difference yourself.
It is up to you to decide which of these tips could be successfully applied to your office space, but we are certain that at least some of those will help you improve the environment and therefore boost the productivity of your workers. Of course, there are plenty of other improvements and perks you can introduce to your workspace in order to make it more enjoyable for everyone involved, so do not hesitate to seek out additional tips when it comes to boosting productivity at the office.
Article Submitted By Community Writer